Staff

Invite staff

Manage staff

• Active staff appear under Active Staff.
• Use Settings & Availability to open staff settings.
• Pending invites show under Pending Invitations with Resend and Cancel.
• Adding someone as booking staff gives them the Booking access they need for this website when they do not already have it.
• Staff cards show whether hours, Google Calendar, and Zoom are ready.

Staff settings

Each staff member has a multi‑tab settings dialog.

Availability

Set weekly hours and click Save Availability.

Profile

Update Display Name, Timezone, and Bio, then click Save Profile. If staff profile pages are public-facing, review Team Profile SEO.

Use a public-friendly display name. If the saved display name looks like an email address, public booking pages use the staff member's name or a readable version of the Booking URL Slug instead of showing the email as the profile label.

Use Personal Zoom Link when this staff member should use the same Zoom link for assigned one-to-one Zoom bookings, or when connected Zoom is not available yet.

Time Off

Use Time Off for one-off or repeated staff date changes.

• Select one date or a date range.
• Choose Unavailable for time off, holidays, or blocked time.
• Choose Available when a staff member should open extra time outside normal weekly hours.
• Use All day for full-day changes or enter start and end times for a partial day.
• Choose Weekly within range when the same weekday pattern should repeat across the selected range.
• Date ranges and repeated changes appear as one grouped item, so you can remove the whole group when plans change.

Calendar

Connect Google Calendar and select:

• Read Calendars (suppress busy slots)
• Write Calendar
• Save Preferences

Use read calendars for conflict checks and a write calendar for created or rescheduled bookings.

Each staff member connects their own Google account. If you are managing a staff profile for someone else, ask that staff member to open their settings and connect Google Calendar while signed in as themselves.

After Google redirects back to Hiveality, the Staff page shows whether the connection succeeded or needs another try. Hiveality loads the available calendar list automatically when you open the Calendar tab. The

Refresh Calendars action updates the list after you add or rename a calendar in Google. Choose any calendars Hiveality should check for conflicts and one calendar where new booking events should be created. These choices remain saved until you change them or disconnect Google from that site.

Use Disconnect from this site when a staff member should stop using Google Calendar on only the website they are currently managing. This removes that site's connection and selected calendars without interrupting other Hiveality websites that use the same Google account.

Use Disconnect Google from all my sites only when the staff member wants to revoke Hiveality's Google Calendar access and remove their Google connection and saved calendar choices from every Hiveality website they use. The confirmation dialog explains which scope will be disconnected before anything is removed.

If Google authorization expires unexpectedly, Hiveality keeps the site's saved calendar choices and shows Reconnect Google. Reconnecting restores the connection without requiring those preferences to be selected again.

Zoom Meetings

In the Calendar tab, use Connect Zoom when staff should receive unique Zoom links for Zoom bookings. See

Zoom Meetings for full setup, usage, removal, and troubleshooting steps.

• Connected Zoom accounts can create meeting links during booking confirmation.
• Reconnect Zoom refreshes the connection when needed.
• Disconnect removes the Zoom connection for that staff member.
• Personal Zoom links remain available as the manual fallback.