Creating events

Create an event

Event fields

• Community: choose a community or Site-wide Event.
• Start Date & Time: uses the date/time picker.
• Duration: choose No set end time or a 15-minute increment up to 24 hours. An older custom duration remains available while you edit the event.
• Timezone: stores the event in its scheduled timezone and shows attendees localized times automatically.
• Max Attendees: leave blank for unlimited.
• Attendee count display: keep registration totals private, show the registered count, show registrations against capacity, or show only the remaining spots. The default is to show nothing.
• Cover image: drag and drop or upload a recommended 1200x600 image.
• Page link: starts with a readable version of the event title and can be edited before you share the registration page.
• Description: use headings, lists, links, and other rich formatting on the registration page. Event cards and calendar details use a plain-text version.
• Page accent color: styles registration buttons and the countdown. Leave it blank to use the website's action color.
• Location type: choose Zoom, Google Meet, physical, or custom details.
• Location URL (Optional): meeting link or address.
• Access: choose a preset such as public sign-in, public guest registration, signed-in visitors, community members, ticket holders, or closed registration.
• Repeats: when creating an event in a website Events manager, choose weekly, every two weeks, or monthly, then add an optional Repeat until date. The repeat pattern cannot be changed after the series is created.
• Publish Immediately: turn off when the event should stay drafted until review.

Recurring events for one website

The website Events manager can create and manage a full recurring series from the same event form:

• Choose Weekly, Every 2 weeks, or Monthly under Repeats.
• Leave Repeat until blank for an ongoing series, or choose its final date.
• When Zoom is connected, turn on Unique Zoom meeting per date to give each generated date its own meeting link. The switch stays unavailable until a Zoom connection is active. See Zoom Meetings.
• Choose an Access & Registration preset for public sign-in, guest registration, signed-in visitors, community members, ticket holders, or closed registration.

Saving a new series creates its upcoming dates immediately, about six weeks ahead, so you can review them in the event list without waiting for the next scheduled refresh.

Host a built-in webinar

When the webinar option is available for your website, a one-time event can use a Hiveality-hosted room instead of an external meeting link. Attendees watch in their browser, while the host presents from a separate studio.

The cover image is also used for the lobby and player poster. When automatic replay publication is enabled, the recording is saved to the video library and the event receives its replay link after processing. Test the attendee page in a private browser before inviting guests, especially when the event requires sign-in, community membership, or a ticket.

Built-in webinar rooms are for one-time events. Use an external meeting link when the event is a recurring series or when the built-in webinar option is not available for the website.

Build the registration page

Use the Event card and Registration page preview tabs while you edit. The registration preview is a compact mobile sketch; save the event and select View registration page to test the real page before sharing it.

For a built-in webinar, you can customize:

• the readable page link and the badge above the event title;
• the rich event description, page accent color, registration-card headline, and optional supporting text;
• whether the public form asks for no phone number, an optional phone number, or a required phone number;
• an optional marketing-permission checkbox and its exact label; and
• whether the page shows registrations, registrations against capacity, spots remaining, or no attendee total.

Public guest registration always asks for a name and email and creates or updates the person in Contacts. A checked marketing-permission box can subscribe the person to email updates, but it does not reverse an earlier unsubscribe. If the website has Privacy Policy or Terms pages, the registration card links them automatically.

After registering, guests receive the enabled confirmation message with their join link. They can add the event to Google Calendar, Outlook, Apple Calendar, or another calendar with an ICS file. For a webinar, they can also reopen the event page and enter the room before the broadcast starts, where the lobby keeps them ready for the live session.

Webinar emails, offers, and results

Each built-in webinar includes a standard email sequence for registered attendees:

• reminders 24 hours, one hour, and 15 minutes before the start;
• a message when the broadcast is live;
• separate replay messages for attendees and people who missed the session.

Turn individual messages on or off, edit them in the Email Builder, preview the result with sample attendee details, or reset a customized message to its default. The Email Builder's Event token group includes the event title, start time, join link, registration-page link, replay link, and website name. These values, plus attendee details, are filled when the message sends.

A featured offer can include a headline, button label, destination, and optional countdown. Configure it in the event editor, then use Show offer in the host studio when you want it to appear above the attendee conversation. The offer hides when its countdown reaches zero, and its clicks appear in the webinar results.

After people register or attend, the event editor summarizes registrations, identified attendees, no-shows, average watch time, questions, and offer clicks. The host studio also shows the current audience count and confirms when attendees can see and hear the broadcast. Open the attendee view in another tab before going live to verify the full experience.

Account-wide workspace events

When your account team manages events that appear across workspaces, its Events manager also supports:

• Repeat: choose one-time, weekly, every two weeks, or monthly. A repeating event creates individual upcoming sessions for RSVPs and attendance.
• Host: adds a hosted-by label to event cards and messages.
• Location: choose an in-person location or paste a Zoom, Google Meet, Microsoft Teams, or other meeting link.
• Automatic Zoom meetings: when Zoom is connected, a recurring series can create a unique Zoom meeting for each upcoming session.
• Reminder: choose how many minutes before the event an attendee reminder should be sent.
• Show in the builder: makes the event available in the workspace Events tab with one-click RSVP.
• Show attendee count: shows the number going on workspace and website event cards. Turn it off when the event should keep RSVP totals private; capacity limits continue to apply.

New events start with tomorrow at a round hour as a suggested time. The event editor offers five-minute time choices, and a newly saved recurring series creates its upcoming sessions immediately so they can be reviewed without waiting for the scheduled series refresh.

After a session ends, its manager can add a replay link. The replay then appears in the workspace Events tab.

Public guest registration is best for webinars, open houses, and public events where visitors should reserve a spot with only their name and email. Use signed in, community member, or ticket-holder access when the event should stay limited to existing members or customers.